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  Description of Services

DESCRIPTION  OF SERVICES
 
Cost Planning
Preliminary Estimate / Feasibility Studies
Preliminary estimates provide an indication of the possible cost of a project at an early stage.
 
The feasibility Stage "A" cost estimate is based on area studies of the project and rates are applied appropriate to the natural usage of the space, therefore providing a low cost basis for deciding whether to proceed further, redesign or reconsider the scope of the project to match the defined budget.   
 
 
Cost Planning Reports
The cost planning report offers comprehensive information for the proposed design and   used as an indication to the clients and financiers the materials, quantities, rates and associated costs of the project. 
 
Three stages in cost planning services consist of:
Elemental Stage "B" Cost Plan prepared from preliminary documentation such as floor plans and elevations.  At this stage, assumptions are made after discussions with the client and consultants. 
 
Elemental Stage "C" Cost Plan requiring further input from consultants such as structural and services engineers.
 
Elemental Stage "D" Cost Plan prepared using tender documentation. Tender Analysis and Review of quotes/offers by Builders.
 
PQS can also provide cost checks, cost statements, comparative cost studies and advice on modification in documentation to meet the budgetary requirements of the project.
 
 
Key Benefits of Cost Planning
  • Risk management
  • Market comparisons and impact of market trends
  • Cost and identification of cost risks 
  • Value engineering to optimize value for a project
  • Identify and re-define budget issues associated with design or scope
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Bills of Quantities
Obtain the Best Price
Bills of Quantities are most beneficial in tendering and post contract cost management, providing the client with a schedule, giving a description and defining the quantities of materials and labour required to complete the construction of a specific building. 

 

Bills of Quantities are prepared in accordance with the Australian Standard of Measurement of Building Works, an industry accepted standard prepared jointly by the Australian Institute of Quantity Surveyors and Master Builders Australia Inc.

 

Where Bills of Quantities are used and incorporated to form part of the contract,  a project is completed with fewer disputes and variations, and reduces budget blow-outs.

If Bills of Quantities are not prepared, there is a major risk that tenderers will under or over estimate, which in turn would lead to significant increase in cost during the course of the project.
 

 

Client Representation
Reporting for Financial Institutions
There is an increasing demand by Financial Institutions that Borrowers must now meet minimal bank requirements for funding of projects as Owner/Developers. PQS provide an initial report confirming the Build Cost fulfilling the Financial Institutions requirements for legitimate costing, as well as drawdown reviews during the construction phase, with the aim of keeping the program and budget in line with client and bank expectation. 

 

 


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Post Contract Services
Progress Claim Assessments
Progress payments are an essential component of good contract management and that only work that has been completed should be claimed.  Our role is to ensure that the funds spent on the project at any given time do not exceed the value of the work completed and that payments claimed are processed in accordance with the contract.

 

 

Variations Management
Variations commonly arise during construction phase and they can be quickly finalised by adhering to variation procedures put in place and documented.  Our role is to conduct negotiations and discuss costs and time involved.   Experience in the industry provides us with the necessary skills needed to understand the complexities of variations, and to conduct the procedures, analysis and negotiations necessary to produce a successful outcome for all parties.
 
 
 

Financial Reports

Regular monthly reports detailing the financial aspects of the contract are essential to control, monitor and predict the final outcome of the contract.  Financial reports are most useful in forecasting cashflow as well as identifying a blow out in the budget and construction program, giving the client the opportunity to compare on a month by month basis the financial flow of the project.

 

 

Project Performance Audits/Post Occupancy Reviews

A Final Account is a necessary step for effective project administration.  A project performance audit is particularly beneficial for clients who intend to continue with other projects.  The audit will help to identify mistakes by comparing the planned project performance with the actual performance. Mistakes can be extremely costly, and by identifying them with an audit it will ensure these errors are avoided in the future.  Audits cover every aspect of a project, from the form of contract used, to consultants and contractors, equipment used, delivery systems, administration and cost control systems.

 

 
 

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Taxation Depreciation Schedules
Reducing your Tax Bill
A Tax Depreciation Schedule provides the information necessary to claim all deductions allowed by the Australian Taxation Office (ATO). The values of capital assets reduce over time, and some costs may be claimed as a tax deduction. Claims can be made on many components, if not the whole structure.  The extent of the claimable works is dependent on many factors, including the age of the property, date of purchase and use of the property.  The rates applicable also vary depending on similar factors as well as optional methods of calculation. PQS produce ATO compliant Tax Depreciation Schedules, by quantity surveyors who are registered tax agents, which will ensure you receive the greatest benefits possible from your investment. 
 
 

 

Insurance Advice, Valuations and Claims

Asset Replacement Protection

PQS will provide the documentation to ensure the appropriate level of cover to protect property.  This will also ensure clients are paying an insurance premium relative to the level of insurance necessary, and not paying inflated prices.  The information also enables the relevant insurer to expedite payments, should a claim be made against a policy.  Updating insurance cover annually is advisable to cover the impact of inflation on the replacement cost of essential capital cost items as well as the impact on changes to building regulations and compliance. 

 

In the event that a claim is necessary, a current valuation will ensure clients receive the full cost of replacing assets, as well as other ?hidden? costs, such as demolition costs, consultants fees, costs for authorities approvals (councils etc), rental for temporary premises, etc. If you experience damage to a property, PQS can prepare an assessment of the damage and assist you in the submission of claims and negotiations with the insurance company assessors. 

 

 

 


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